Marketing Coordinator
A foundational role for a builder — someone who sees what's next and executes without being asked.
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Position Summary
As Marketing Coordinator, you will lead day-to-day marketing operations — from launching high-stakes listing campaigns to optimizing our CRM and digital footprint. This is a high-impact role that balances creative design with technical marketing operations, sitting at the intersection of deal execution and brand strategy.
Core Responsibilities
What You'll Own
01
Campaign Execution & Listing Management
- Manage the full lifecycle of property listings, ensuring accuracy from launch to close
- Maintain and optimize property presence across major listing platforms
- Own the Mailchimp ecosystem — designing, scheduling, and deploying e-blasts for listings, closings, and firm announcements
- Route inbound leads from listing platforms and support basic attribution tracking to measure ROI
- Assist brokers on active deals, including lead management, document organization, and timeline management
02
Brand & Collateral Development
- Lead the production and quality control of Offering Memorandums, teasers, flyers, and pitch decks
- Create marketing collateral, including videography and photography, for custom marketing needs
- Manage Astonish's digital presence, including website and social media
- Ensure consistent Astonish brand voice and visual identity across all digital and print touchpoints
- Draft press releases and social media content to elevate firm wins and thought leadership
03
Marketing Operations & CRM
- Assist with segmentation strategies by investor type, geography, and asset class for targeted outreach
- Partner with brokers to standardize CRM fields and perform regular audits to maintain list health and compliance
- Build repeatable workflows, checklists, and templates to increase team efficiency as we scale
04
Performance & Analytics
- Monitor and report on email deliverability, open rates, click-through rates, and social engagement
- Run A/B tests on campaigns and provide data-driven recommendations to leadership
Qualifications
What We're Looking For
Required
Experience
1+ year in marketing or marketing operations
Technical Skills
Adobe Creative Suite (InDesign / Photoshop), Canva, Microsoft Office, GSuite
Email Marketing
Proven experience managing high-volume campaigns in Mailchimp or equivalent
Education
Bachelor's Degree in Marketing, Communications, or a related field
Preferred
Industry
Previous experience in commercial real estate or high-end professional services
Platforms
Familiarity with Buildout, CoStar, LoopNet, and Crexi
Licensing
Ohio Real Estate License and / or Notary Public commission is a plus
AI Tools
Knowledge of AI platforms such as Claude and Gemini is a bonus
Culture Fit
Who You Are
You see the next step before leadership asks for it.
You build systems and templates — not just one-off tasks.
You have a "measure twice, cut once" mentality toward branding and data.